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Project Breakdown Structure - to - Project Cost Management

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Project Breakdown Structure

See Work Breakdown Structure. [D01360]

Project Brief

A major document typically prepared as the basis for an executive management go/no-go decision at an executive control point. Following a go decision, the document becomes the baseline or control basis for the project control cycle. [D01362]

A document submitted with a capital appropriation request for the implementation of a project. A good project brief should include at a minimum:

• An introduction or executive summary
• A general statement of business aims and objectives associated with the project
• A statement of project scope
• The economic and technical approach adopted
• Justification, alternatives, areas of uncertainty and risk
• Regulatory approvals and requirements
• Preliminary design sketches, block diagrams, standards
• project Master Schedule
• Procurement Plan
• project estimate and proposed capital appropriation request
• Other resources required from the sponsoring organization e.g. land, space, staff, etc.
• Financial statement and economic projections
• Cash flow projection
• Quality, schedule and cost controls
• project team organization

[D01361]

A statement of reference terms for a project. [D01363]

See Project Plan. See also Project Charter. [D01364]

A statement of the terms of reference for a project, initially provided by the steering committee and subsequently refined by the project board to form part of the project initiation document. [D03912]

Statement that describes the purpose, cost, time and performance requirements/constraints for a project. [D04480]

A statement of reference terms for a project. A written statement of the Client's goals and requirements in relation to the project. [D04481]

A product of the program definition phase which contains an outline specification for a project within the program plan. [D05073]

Project Budget

The amount and distribution of money allocated to a project. [D01365]

The authorized capital appropriation of funds generally based on the estimate contained in the accepted project brief released for the implementation phase of the project. [D01366]

Project Business Management

The management of the business baseline of the project including contracting, subcontracting, planning, scheduling, budgeting, data management, human resources, legal, etc. [D04193]

Project Calendar

A calendar that defines global project working and non-working periods. [D01368]

The base calendar used by a project. [D01367]

Project Cancellation

Point at which a decision is made to discontinue the project and disband its organization. [D01369]

Project Champion

The person who espouses the project and secures for it necessary support and resources. See also Project Sponsor. [D03746]

A senior manager who is above the project manager who gains support and resources for the project. [D01370]

Project Change

An approved change to project work content caused by a scope of work change or a special circumstance on the project (weather, strikes, etc.). See also project cost changes. [D01371]

Project Change Control Board

A board established for approval of changes to the technical, operations, schedule, or cost baseline for the project. [D04194]

Project Charter

A formal document providing authority to a project manager to conduct a project within scope, quality, time and cost and resource constraints as laid down in the document. [D02283]

See Project Brief [D01372]

See Project Plan. [D01373]

A document consisting of a mission statement, including background, purpose, and benefits, a goal, objectives, scope, assumptions and constraints. A project charter clearly documents project definition in order to bring a project team into necessary agreement. [D01375]

A document issued by senior management that provides the project manager with the authority to apply organizational resources to project activities. [D01374]

A document prepared by the sponsor that includes an overview of what is expected from the project including limits, priorities, requirements and constraints. [D02189]

Project Closeout

The full completion of a project signed off by all responsible parties and the finalization of all paperwork. Contractually concluded by a consultant's total performance Certificate. [D01376]

A process that provides for acceptance of the project by the project sponsor, completion of various project records, final revision and issue of documentation to reflect the "as-built" condition and the retention of essential project documentation. See project life cycle. [D01378]

Project Closeout and Startup Costs

The estimated extra costs (both capital and operating) that are incurred during the period from the completion of project implementation to the beginning of normal revenue earnings on operations. [D01377]

Project Closure

The formal end of the project that requires project board approval, and that is normally given at the project closure control point. [D03914]

The formal end of a project. It requires the project boardês approval. [D01379]

Project Code

A set of symbols assigned to a set of cost classes or sub-divisions of the scope of work in a project. The project Code reflects a systematic (or hierarchic) sub-division of scope i.e. its work breakdown structure. [D01380]

Project Communications Management

A subset of project management that includes communications planning, information planning, information distribution, performance reporting and administrative closure in an effort to correctly disseminate project information. [D01381]

Project Communications Plan

A plan which may range from a formal Contact/Responsibility Chart with detailed instructions on a large project, to an informal list of contact names, telephone numbers and schedule of meetings on a small one. [D01382]

Project Completion

The point at which the results are handed over to the client, and the project group disbanded. [D01383]

Project Complexity

The extent to which a project, or one of its components, involves a large number of parts, and/or a large number of people, to be coordinated and/or interfaced. In project management, project complexity is typically a reflection of the number of work packages involved and the number of different people required to carry them out.
Editor's Note: The degree of project complexity may well have a bearing on the most appropriate style of management to be applied in the conduct of the project. [D00260]

Project Concept Documentation

A concise gathering of the latest key project information prepared at the end of the Concept Phase and presented for approval to proceed to the next phase of project Definition. It incorporates the first stage of project Scope Definition. See also Project Vision Statement. [D01385]

Project Configuration Control Board

See Project Change Control Board. [D04195]

Project Context

The background or environment in which the project is conducted. Also, the background that justifies the project in the first place. [D03192]

Project Control

A project management function that involves comparing actual performance with planned performance and taking corrective action (or directing or motivating others to do so) to yield the desired outcome when significant differences exist. See also commitment. [D00365]

Controlling a projectês time, resources, quality, etc. [D01386]

Project Control Cycle

The sequence of activities which are used to steer the project towards conformance with project requirements À see control. [D01387]

Project Coordination

Communication linking various areas of a project to ensure the transfer of information or hardware at interface points at the appropriate times and identification of any further necessary resources. [D04482]

Project Co-ordination Procedure

Defines the parties relevant to the project and the approved means of communicating between them. [D04483]

Project Cost

The actual costs of the entire project. [D01390]

Any of the cost types (appropriation, commitment, expenditure or Estimate to Complete) associated with the total scope of work in a project, i.e. the sum of all cost classes forming the project. The project Cost should comprise all of:

1. The cost of all work in the planning phases of the project
2. The cost of all work in the implementation phases of the project
3. Ownerês management and overhead costs during the implementation phase (e.g. Consultant Services, Corporate Overheads, Reserve for scope Changes, Land, Financing, etc.)

See also construction cost. [D01388]

The costs required for project implementation. [D01389]

Project Cost Accounting System

A cost accounting system that accumulates actual costs for projects in such a way that total costs for all work in an organization can be allocated to the appropriate projects, normally providing monthly cost summaries; also used in cost planning to summarize the detailed task cost estimates. [D01391]

Project Cost Changes

The changes to a project and the initiating of the preparation of detail estimates to determine the impact on project costs and schedule. These changes must then be communicated clearly (both written and verbally) to all participants that approval/rejection of the project changes have been obtained (especially those which change the original project intent) [D01392]

Project Cost Management

The process of placing responsibility on the designers and implementers to perform within their previously established budgets. Project costs are then collected and reported in a way that Actuals to Budget can be compared, and sound management and technical decisions can be made on the Project. Two simple but essential principles of the process must be clearly understood:

1. there must be a basis for comparison, and
2. only future costs can be controlled.

[D01394]

A subset of project management that includes resource planning, cost estimating, cost control and cost budgeting in an effort to complete the project within its approved budget. [D01393]