Executive Control with Flexibility In Managing Capital Projects


Abstract | Introduction | Need for PM | Comparison | Objectives
Execution | Features | Flexibility | Stages | Work Breakdown
Scheduling | Construction Management | Services | Conclusion

Typical Project Stages and the Project Brief

Through his project management organization the owner achieves real control of the project from the beginning. Typical project stages and the owner's executive control points are shown in Figure 3. It is a distinct advantage if the project manager is appointed to oversee the feasibility study, but even if this is not done, it is essential that he be appointed before the start of any design.

Figure 3. A Complete Management Service over the Life of the Project
Figure 3. A Complete Management Service over the Life of the Project

Upon being appointed, his first task is to assemble the available information such as the owner's prime requirements, economic data, design standards and so on. He will then proceed with such other studies, including concept and preliminary drawings, as may be necessary to ensure the feasibility of the project.

The objective is to produce a detailed statement or proposal, which is best referred to as a "Project Brief". A good project brief will include a statement of project scope, justification, regulatory requirements, preliminary design sketches, procurement plan, schedule, design presentation estimate, cash flow and financial statement. The essential purpose of this disciplined effort is to ensure the best possible level of early decision making and information, and therefore to minimize changes and delays during construction which may then be ten or more times as expensive to implement or correct.

The project brief is also a powerful tool which can be used in support of requests for funding, grants or external financing. It is also useful for early discussions with regulatory authorities and the public.

However, it cannot be emphasized too strongly that the proper completion of the feasibility phase is crucial to effective control of the large capital expenditures which will follow in the implementation phase. Therefore, sufficient effort and resources should be devoted to the feasibility phase to ensure that effective scope (quality), time and cost (budget) standards have been established for the detailed design and construction.

Upon acceptance by the owner, the project brief becomes a "working bible" from which the project manager coordinates and directs a design and construction team that is the most suitable for that particular project.

with Limitations  Flexibility with Limitations

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