This Guest paper was submitted for publication and is copyright to Elizabeth Larson © 2012.
Republished here March 2022.
Step 2: Define Roles and Responsibilities
Not all key stakeholders will need to read and review all documents. Therefore, it will be necessary to determine who on the project needs to approve which parts of the plan. Some of the key players are:
- Project sponsor, who owns and funds the entire project. Sponsors need to review and approve all aspects of the plan.
- Designated business experts, who will define their requirements for the end product. They need to help develop the scope baseline and approve the documents relating to scope. They will be quite interested in the timeline as well.
- Project manager, who creates, executes, and controls the project plan. Since project managers build the plan, they do not need to approve it.
- Project team, who build the end product. The team needs to participate in the development of many aspects of the plan, such as identifying risks, quality, and design issues, but the team does not usually approve it.
- End users, who use the end product. They too, need to participate in the development of the plan, and review the plan, but rarely do they actually need to sign off.
- Others, such as auditors, quality and risk analysts, procurement specialists, and so on may also participate on the project. They may need to approve the parts that pertain to them, such as the Quality or Procurement plan.