This Guest paper was submitted for publication and is copyright to Elizabeth Larson © 2012.
Republished here March 2022.

Editor's Note | Introduction | Step 1: Explain the Project Plan
Step 2: Define Roles and Responsibilities | Step 3: Hold a Kickoff Meeting
Step 4: Develop a Scope Statement | Step 5: Develop Scope Baseline
Step 6: Develop the Schedule and Cost Baselines
Step 7: Create Baseline Management Plans | Step 8: Develop the Staffing Plan
Step 9: Analyze Project Quality and Risks | Step 10: Create a Communications Plan

Step 3: Hold a Kickoff Meeting

The kickoff meeting is an effective way to bring stakeholders together to discuss the project. In particular, it is an excellent way to initiate the planning process. Moreover, it can be used to start building trust among the team members and ensure that everyone's ideas are taken into consideration. The sponsor must also attend the kickoff meeting to show senior commitment to the project's objectives.

Here are some of the topics that the project manager should include in a kickoff meeting:

  • Business vision and strategy (from sponsor)
  • Project vision (from sponsor)
  • Roles and responsibilities
  • Team building
  • Team commitments
  • How the team will make decisions
  • Ground rules for the project
  • How large the project team should be and whether sub-groups are necessary
Step 2: Define Roles and Responsibilities  Step 2: Define Roles and Responsibilities

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