This paper is an update of a paper
prepared for the June 2002 IPMA Conference in Berlin. It contains content from
various training materials developed for the World Bank. The current paper is
copyright to Robert Youker, © 2007.
Module 8: Getting Management Approval and Support
- Review the proposed project implementation plan.
- Verify resource commitments with the heads of departments where various pieces of the project work reside.
- Determine who needs to give formal and informal approvals.
- Develop a strategy for obtaining approval from relevant decision makers.
- Prepare a presentation to management (project review).
- Practice delivery of presentation.
- Present to management and negotiate.
- Revise plan as required.
- Obtain sign-off (approvals).
- Develop a strategy for maintaining support.
- Implement the strategy for maintaining support.
Module 9: Designing Control and Reporting Systems (Time, Cost, Resources, and Scope (Performance and Quality))
- Understand and be able to use standard tools for monitoring time, cost, and performance in relation to plan and for controlling scope.
- Determine which management tools to use for controlling the process in terms of scope, time, performance, and cost.
- Use the control period to determine the frequency of reporting.
- Identify the kinds of data that need to be collected.
- Identify who will provide the data.
- Identify ways of making the provision of data rewarding or at least not burdensome.
- Identify who will receive the reports.
- Identify information processing requirements.
- Design forms for data collection, display, and reporting.
- Work with the information systems department as required to establish data collection, processing, and reporting systems.
- Avoid setting up duplicate systems.
- Design systems for simplicity.
- Schedule routine, regular meetings for staff.
- Separate project review sessions from detailed problem solving sessions.
- Use appropriate technology.
- Match the appropriate report style and content to the audience and purpose.