This paper is an update of a paper
prepared for the June 2002 IPMA Conference in Berlin. It contains content from
various training materials developed for the World Bank. The current paper is
copyright to Robert Youker, © 2007.
Module 1: Understanding the Project and Project Management
- Review the existing project documentation, such as the project analysis report, to understand the project's history.
- Identify end-of-project objectives and deliverables.
- Review or establish a hierarchy of objectives and identify higher-level project objectives.
- Analyze the project to assess if it is likely to meet its higher-level objectives.
- Identify the assumptions underlying the project.
- Identify changes or errors in these assumptions, including technological, financial, economic, institutional, social, and environmental issues.
- Determine if these changes or problems justify recommending to management a reappraisal of the project.
Module 2: Structuring the Project Organization
- Review the project analysis report and the initial project charter (obtained from superiors) that define the responsibility, authority, and relationships of the project manager, project staff, and functional department heads.
- Specify staff responsibilities.
- Assess the level of authority of the project manager and project staff.
- Evaluate the probability of successful implementation under the current charter and determine if there is a need to renegotiate the charter.
- Determine how to strengthen the project manager's authority if necessary.
- Create a proposal for a revised project charter.
- Have the revised charter approved and distributed.
Module 3: Building the Team
- Select appropriate staffing for a project office if not assigned.
- Identify team members and other stakeholders.
- Agree on procedures.
- Prepare a team building strategy.
- Form the team and hold a project start-up workshop for the core team.
- Provide leadership to the team.
- Manage core team meetings.
- Build the team's commitment to the objectives of the project.
- Make sure that team members know their roles and responsibilities.
- Use forms of power that are appropriate to the situation, including gaining influence without formal authority.
- Keep the team motivated.
- Be aware of interpersonal relations among team members.
- Identify sources of conflict and apply conflict resolution strategies.
- Analyze communications and perceptions within the team.
- Use information on personality styles and types to improve collaboration.
- Plan and convene project launch workshop(s) for stakeholders.